South Pike School District
Payroll Specialist
Title: Payroll Specialist
Qualifications: Bachelor’s degree from Accredited University, other experience
deemed necessary by Hiring Authority
Reports To: Superintendent of Education, the Assistant Superintendent, and
Business Manager
Job Goal To process and accurately maintain all payroll records for the school
district.
Mission and Goals
- Works with the Business Manager and those involved to articulate and promote the school systems’ vision of teaching and educating the next generation of young people.
Performance Responsibilities
- Process payroll data for all school district employees and maintain accurate up to date files of all payroll information.
- Maintain sick and personal leave records and attendance reports for all district employees
- Calculate all substitute teacher pay monthly and keys information to the payroll software
- Calculate over time and deduction for each employee to ensure compliance with FLSA
- Maintain and review weekly time sheets for all hourly employees.
- Print missed punch and absentee reports
- Prepares, verifies and distributes payroll checks
- Process and respond to all garnishments
- Distributes all payroll deductions for insurances, garnishments, etc.
- Reconciles monthly billings for all deductions to payroll withholding including numerous insurances, retirement, deferred comp, federal and state withholdings, etc.
- Prepares monthly, quarterly and annual payroll reports including 941’s, W-2’s, 1095’s, etc.
- Update and produce pay scales (hourly employees, coaching supplements, etc.
- Create Payroll deadlines and District Accounting Calendars each year
- Prepare all employee contracts
- Acts as a troubleshooter and liaison between school district and insurance companies
- Serve as an Insurance Committee Member
- Maintains COBRA and HIPPA compliance with documentation
- FMLA compliance—Initial Notice, Notice of Medical Certification; Notice when Medical Certification is not received; Notice of Expiration of Leave; Non certified employees leave documentation
- Answers all questions regarding employee accidents and procedures and workers’ compensation reporting, investigations and compliance, etc.
- Process and maintain unemployment reporting, responses, telephone hearings, appeals, etc.
- Notifies employee of changes in benefits programs
- Prepares and maintains MESC records and other duties related to the administration of unemployment compensation claims and benefits and appeals
- Records new or changed payroll rates in computer
- Computes pay according to District policy
- Verify employment for creditors, housing authorities, etc, as needed.
- Assist employees through the retirement process and paperwork completion
- Provide documentation to multiple autitors (PERS, WC, MDES, Yearly Financial Audits, etc.
- Process reports based or specific needs such as fund reports, outsourcing comparisons, liability insurance comparisons, etc.
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